Terms and Conditions
EXHIBITION TERMS AND CONDITIONS
The exhibitor shall be deemed to have accepted the Terms and Conditions on accepting the offer of a stand.
The Exhibitor must comply with the requirements of the organisers and where applicable with all rules and regulations in force at the time of the Exhibition.
The Exhibitor undertakes to comply with the terms and conditions and the information contained in the 200 Years of Childhood website (Otherwise known as The London International Antique Doll, Teddy Bear and Toy Fair).
All exhibition stand applications shall be subject to an initial review by the organiser.
(a) A stand will be held on a non refundable deposit of £90 until August 1st of the relevant year of the fair. by which date full payment must be made.The Organisers may allocate the stand elsewhere without notice to the Exhibitor after that date.
The Organisers reserve the right at any time to make such alterations in the floor plan of the Exhibition as may in their opinion be necessary in the best interests of the Exhibition as a whole
This agreement is personal to the Exhibitor and may not be assigned, subcontracted or sublet by him.
CANCELLATION OF THE AGREEMENT BY THE EXHIBITOR
The Exhibitor may cancel the Contract, by giving not less than 90 days’ notice. The Organisers shall be entitled to retain or (if not already paid) require payment forthwith of the deposit together with any further payment due. After 90 days prior to the exhibition no monies can be refunded on cancellation
Cancellation dates and Fees.
Initial deposit £100 non-refundable
Cancellation with at least 10 months notice Cancellation with at least 8 months notice Cancellation with 6 months notice or less
25% of stand space 50% of stand space 75% of stand space
The Exhibitor shall pay the Fee to the Organisers by 1st August of the relevant year.
If the Organisers terminate the Contract, the Exhibitor shall pay to the Organisers forthwith on demand by way of agreed liquidated damages for the loss of the Exhibitor’s booking under the Contract (but without prejudice to the Organisers’ other rights hereunder) a sum calculated as follows:-
(i) the Fee less such parts thereof as may have already been paid to the Organisers; and
(ii) interest payable.
We reserve the right to pass any outstanding debt by an Exhibitor over to our Legal Collections Agency. In this instance the full cost of the recovery of this money by the said Legal Collections Agency will be passed on in full to the Exhibitor and form part of the outstanding debts
ALTERATION OF EXHIBITION DATES
The Organiser reserves the right to alter the Exhibition Dates as set out in the Exhibition Space Contract at any time provided that:
(i) any alteration does not result in the Exhibition being moved by more than 12 (twelve) months; and
(ii) no alteration is made to the dates within 120 (one hundred and twenty) days of the first open day of the Exhibition.
In the event of an alteration of the Exhibition Dates, the Organisers may change to the cancellation dates set out in clause 4 and the instalments and dates for payment set out in the payment schedule of the Exhibition Space Contract [and will notify the Exhibitor accordingly
BREACH OF AGREEMENT
(a) Without prejudice to their rights, the Organisers may terminate the Agreement forthwith by notice to the Exhibitor:-
if the Exhibitor shall fail to make payment of any Instalment on or before the due date for payment; or
if the Exhibitor shall be in breach of any other of its obligations under the Contract and, if the breach is capable of remedy, shall have failed to remedy the breach within 14 days after the service of notice upon it by the Organisers specifying the breach complained of and requiring it to be so remedied. The Exhibitor shall reimburse to the Organisers on demand all legal and other costs incurred by the Organisers in connection with the termination of the Agreement or the enforcement of the Organisers’ rights hereunder and any costs incurred by the Organisers in the dressing, furnishing or alteration of the stand vacated by the Exhibitor in order to maintain an orderly and visually pleasing Exhibition.
CANCELLATION OF EXHIBITION
(a) If the Exhibition is abandoned, cancelled or suspended in whole or in part by reason of war, fire, national emergency, labour dispute, strike, lockout, civil disturbance, inevitable accident, the non-availability of the Exhibition premises, or any other cause not within the control of the Organisers whether ejusdem generis or not, the Organisers shall be under no obligation to repay the whole or part of the Licence Fee, and shall be under no liability to the Exhibitor in respect of any such abandonment, cancellation or suspension. In such event, the Organisers reserve the right to change the Venue for the Exhibition and to substitute the new Venue for the Venue named in the Exhibition Space Contract.
If the Organisers come to believe at any time up to 14 days before the Exhibition that the holding of the Exhibition is unprofitable for the Organisers or not in the best interests of the industry concerned, the Organisers may cancel the Exhibition. If the Organisers cancel the Exhibition under this subclause, the Organisers shall promptly notify the Exhibitor of cancellation and shall within 30 days refund to the Exhibitor such part of the Licence Fee as may then have been paid, in full settlement of the Exhibitor’s rights against the Organisers under the Contract or otherwise in relation to the Exhibition.
FAILURE OF SERVICES
The Organisers will endeavour to ensure the supply of the services of the Venue and of those mentioned in the Exhibitors’ Guide but as the supply of such services is not within the control of the Organisers they shall not incur any liability to an Exhibitor for any loss or damage if any such services shall wholly or partially fail or cease to be available nor shall the Exhibitor be entitled to any allowance in respect of the Licence Fee due or paid under the Contract.
INTELLECTUAL PROPERTY RIGHTS
The Organisers will not be liable for any damages, costs or other liabilities, the Exhibitor, his servants or agents may sustain in respect of the infringement of any intellectual property rights of the Exhibitor arising out of his participation in the Exhibition. .
RIGHTS OF ORGANISERS AND VENUE OWNERS
The Organisers and the owners of the Venue or of interests therein and those authorised by them respectively have the right to enter the Venue at any time to execute works, repairs and alterations and for other purposes. No compensation will be payable to the Exhibitor for damage, loss or inconvenience so caused.
(a) The Exhibition will be open to visitors for the period and during the opening hours stated in the Exhibitors Guide or website.
(b) No exhibits shall be removed from their positions until the close of the Exhibition without the Organisers’ permission in writing, nor closed during the Exhibition before the official closing time.
ADMISSION TO THE EXHIBITION
(a) The Organisers reserve the right to expel from or refuse to admit to the Exhibition premises any person at any time notwithstanding that person’s possession of an official pass or ticket.
(b) The Organisers will issue official tickets of admission and no other form of admission ticket will be valid.
No Exhibitor will be admitted to the Exhibition without producing to the officials the Exhibitor’s pass issued to him by the Organisers, who reserve the right, at their discretion, to withdraw the pass issued to any person if complaints have been received concerning that person’s conduct.
It is the responsibility of the Exhibitor to ensure that gangways in front of the allocated stand are kept free from obstruction during the whole of the time the building is open for the purpose of the Exhibition.
ADVERTISING IN THE VENUE
The Exhibitor is not allowed to place or affix advertisements anywhere in the building except on the allotted stand. Exhibitors should only distribute matter in relation to their own goods. Such matter may only be distributed from the allotted stand. Distribution of such matter from gangways or any areas outside the allotted stand is not permitted.
An Exhibition Guide will be issued. The Organisers will not accept responsibility for any omission, misquotations or other errors which may occur in the compilation of the guide.
ELIGIBILITY OF EXHIBITS
(a) Exhibits must fall within the defined scope of the Exhibition as approved by the Organisers and Authorities. Exhibitors may be asked to provide details of the types of products or service they intend to display.
CONDUCT OF EXHIBITORS
Every Exhibitor shall ensure that the allotted stand is open to view and staffed by competent representatives during the Exhibition hours. The Organisers will not be liable for any losses, including consequential losses, sustained by the Exhibitor as a result of this action.
Exhibitors and all persons for whom they may be considered responsible in any way whatsoever, must conduct themselves in such a manner as shall not be objectionable to any other Exhibitor, Exhibitor’s employee, visitor or the Organisers, and shall not create any disturbance or obstruction.
(a) The Exhibitor exhibits entirely at its own risk and the Organisers accept no liability, whether in contract or in tort (including negligence), to the Exhibitor arising out of or in connection with the Exhibition or the acts or omissions of the Organisers or its officers, servants, subcontractors, agents or visitors in relation thereto save as regards the contractual obligations of the Organisers hereunder. In particular (but without limitation) the Organisers do not accept responsibility for the performance by any Exhibition contractor in carrying out his obligations to the Exhibitor or for any other act or omission of any such contractor, whether or not the contractor has been appointed as the exclusive provider of any class of goods or services to the Exhibitor. The Organisers have no liability to the Exhibitor for the performance by other persons at the Exhibition of their obligations to the Organisers.
It is the responsibility of the Exhibitor to ensure that it takes out and maintains insurance to cover its losses or liabilities arising out of or in connection with the Exhibition including:- insurance of the Exhibitor’s property, liability for injury sustained by employees or third parties, liability for loss or destruction of or damage to property of the Venue, the Organisers and any third party.
The Exhibitor shall observe the following provisions:-
Fire Extinguishers. Fire Extinguishers are distributed throughout the Venue to meet statutory requirements. Exhibitors must acquaint themselves with the position of the nearest fire alarm station in the Exhibition building.
An official Photographer will be appointed for Exhibitors who desire their stands or goods photographed.
Exhibitors are responsible for the complete removal from the Venue and outside areas of all goods and materials used by them, together with all rubbish. Should any Exhibitor, agent or contractor fail to remove any exhibit, stand, wires, ropes, or any rubbish within the time stipulated, then the Exhibitor shall indemnify the Organisers in respect of any claim thereby occasioned for failure to give possession of any part of the Venue on the due date, and the Organisers shall be entitled but not obliged to remove such materials as they consider necessary. The Exhibitor shall be liable for all loss and costs thereby occasioned. The Organisers reserve the right to specify the time at which individual stands and exhibits shall be removed.
Exhibitors are responsible for the cost of making good, restoring or renewing in all cases of damage or dilapidation to the Venue or any part thereof, whether caused by themselves, their agents or contractors or by any person or persons employed or engaged on their behalf by any such agent or contractor.
Dilapidations include (by way of example only) marks caused by paint, distemper, mortar or any other adhesive substance, bolt, screw or nail holes; battens, boarding, or any other material or substance attached or adhering to walls, floors or any parts of the building; loose wire or other things left behind. The cost of making good will be assessed by the Venue and charged to the Exhibitor by the Organisers. In their own interests, Exhibitors should satisfy themselves as to the condition of their site, both before erection and after clearance.